New York Real Estate Transaction Coordination Services
The New York real estate market moves fast, and staying ahead of critical contract timelines, disclosures, and NYS Division of Licensing Services (DOS) compliance is vital to securing your commission. At Premier TC Services, we provide elite, statewide transaction coordination support for agents, teams, and brokerages across all New York MLS boards. From state disclosure compliance to title clearance and buyer/seller attorney coordination, we handle administrative complexities so you can focus on building your pipeline.
The Premier Difference
Top 5% of Transaction Managers
With our Premier team, we only acquire the Top 5% of Experienced Transaction Managers.
Customized Service to your needs
We understand we need to customize our approach to your business & preferences.
In-House Service
Working within your platforms, brokerage compliance & branded to you, we provide an approach as if we were “In-House”.
Licensed Transaction Managers
Our team is equipped by only Licensed Transaction Managers with actual experience in the industry.
Exceptional Service
Taking a proactive approach, we provide exceptional service and utilize all forms of communication, email, call & text.
Advanced Technology
Our Premier technology gives you full visibility into your Transaction Manager’s tasks with real-time updates.
Seamless Contract-to-Close Support, Anywhere in New York
We act as a seamless extension of your business, managing the administrative details behind every transaction so you can focus on serving clients and growing your production.
Our New York transaction coordination services ensure seamless management of:
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NYS DOS & Brokerage Compliance: Meticulous document management, ensuring all required disclosures (such as the NYS Disclosure Form for Buyer/Seller, Property Condition Disclosure Statement [PCDS] / $500 credit compliance, and Housing & Anti-Discrimination disclosures), state-specific addenda, and brokerage requirements are met for final file review.
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Pre-Contract & Attorney Clearance: Expert coordination during the pre-contract due diligence period, liaising between buyer and seller attorneys to ensure contract drafting, rider negotiation, and contract execution move forward without delay.
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Statewide Stakeholder Communication: Serving as your primary liaison with buyers, sellers, lenders, title companies, and real estate attorneys across Downstate, Upstate, and NYC co-op/condo boards.
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Milestone Coordination: Dedicated oversight of down payment/contract deposit tracking, home inspection resolution, appraisal status, title commitment delivery, and mortgage commitment deadlines.
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Closing Prep & File Organization: Review of closing statements/CDs, coordination with title companies and attorneys, municipal search verification, coop/condo board approval tracking (where applicable), and complete file packaging for a smooth closing.
New York Transaction Coordination Expertise
Our team understands the unique requirements of New York real estate transactions, from managing attorney-driven contract executions to navigating complex NYC Co-op/Condo board packages, and helps keep every file organized, compliant, and on schedule. Whether you are handling single-family homes, multi-family properties, or condo/co-op transactions, we provide reliable support from binder to closing.
Statewide Reach. Local Market Expertise.
We proudly provide transaction coordination services to real estate professionals across every region of the Empire State, including:
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New York City (NYC): Manhattan, Brooklyn, Queens, The Bronx, Staten Island (Co-ops, Condos, & Townhomes).
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Long Island: Nassau County, Suffolk County, The Hamptons.
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Hudson Valley & Westchester: Westchester, Rockland, Orange, Putnam, Dutchess, Ulster.
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Upstate & Western New York: Albany/Capital Region, Saratoga, Syracuse, Rochester, Buffalo.
Partner with Premier TC Services to gain the dedicated infrastructure needed to optimize your business, mitigate compliance risks, and elevate your client experience.
Our New York Transaction Management Services Include
Contract to Close | $499
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Review contract, addenda, disclosures, and any additional paperwork for accuracy
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Review and obtain any missing paperwork
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Open escrow, order title and ensure timely delivery
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Ensure delivery of earnest money deposit
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Ensure all contract requirements & deadlines are completed on time
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Send introductory communications to all parties
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(Via phone call, text & email)
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Full access to robust transaction management software and technology to empower you to
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do more on the go from your phone or desktop with 24/7 full access to everything you
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Complete all checklist items
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Send updates to all parties as needed
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and more...
Listing to Close | $499
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Review listing agreement documents for missing initials and/or signatures
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Introduction email sent to the seller(s) as well as introduction call
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Seller's property disclosure or Sellers condo disclosure completed + Signed
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Homeowners association or condo addendum completed + Signed
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Get any company-specific disclosure completed + Signed
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Setup photoshoot with photographer and seller
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Order sign install
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Submit listing documents to the broker for compliance for review and/or approval
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Review contract, addenda, disclosures, and any additional paperwork for accuracy
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Review and obtain any missing paperwork
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Open escrow, order title and ensure timely delivery
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Ensure delivery of earnest money deposit
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and more...
MLS Data Entry & Research Add On | $ 99
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MLS data entry form completed + Signed
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Contact HOA/Condo Association and verify restrictions, buyer application
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process and obtain documents
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Labels & orders photos in MLS
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Enter listing into MLS
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Upload disclosures documents to MLS attachments
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Write public remarks for MLS
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Input showing instructions
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Verify listing is live on MLS, Zillow, Trulia, and Realtor.com for syndication accuracy
This is an add-on service to the listing to close service. By utilizing the service, you are opting in to the listing to close service and its fee, which will be owed at closing.
Ready to streamline your real estate transactions?
Partner with Premier TC Services and get professional New York Transaction Coordination support today.
407-777-2080
Let us handle the coordination so you can focus on growing your real estate business.
Frequently Asked Questions
What does a transaction coordinator do?
A transaction coordinator manages administrative, compliance, and communication tasks throughout the real estate process, from contract to close, ensuring a smooth, on-time closing so agents can focus on growing their business.
Do you work with buyer and listing transactions?
Yes. We support both buyer-side and listing-side transactions.
Can transaction management help new agents?
Absolutely. Many new agents use transaction coordinators to stay organized and learn efficient systems.
When are transaction coordination fees due?
We operate on a pay-at-close model. You only pay our fee after a successful closing. If the deal falls through, you owe us nothing.
Do you only work with NY real estate agents?
We actually support agents nationwide, including New York!
Virtual Assistant (VA)
Supports general business tasks like scheduling, marketing, and admin work.
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Licensed Transaction Manager
Focuses specifically on real estate transactions, managing contracts, deadlines, compliance, and coordination to ensure smooth and successful closings.
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