Tennessee Real Estate Transaction Coordination Services
The Tennessee real estate market moves fast, and staying ahead of critical contract timelines, disclosures, and Tennessee Real Estate Commission (TREC) compliance is vital to securing your commission. At Premier TC Services, we provide elite, statewide transaction coordination support for agents, teams, and brokerages across all Tennessee MLS networks (including RealTracs, MLS Grid, KAARMLS, and MAAR). From state disclosure compliance to title company and escrow clearance, we handle administrative complexities so you can focus on building your pipeline.
The Premier Difference
Top 5% of Transaction Managers
With our Premier team, we only acquire the Top 5% of Experienced Transaction Managers.
Customized Service to your needs
We understand we need to customize our approach to your business & preferences.
In-House Service
Working within your platforms, brokerage compliance & branded to you, we provide an approach as if we were “In-House”.
Licensed Transaction Managers
Our team is equipped by only Licensed Transaction Managers with actual experience in the industry.
Exceptional Service
Taking a proactive approach, we provide exceptional service and utilize all forms of communication, email, call & text.
Advanced Technology
Our Premier technology gives you full visibility into your Transaction Manager’s tasks with real-time updates.
Seamless Contract-to-Close Support, Anywhere in Tennessee
We act as a seamless extension of your business, managing the administrative details behind every transaction so you can focus on serving clients and growing your production.
Our Tennessee transaction coordination services ensure seamless management of:
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TREC & Brokerage Compliance: Meticulous document management, ensuring all required disclosures (such as the Tennessee Residential Property Condition Disclosure, Confirmation of Agency Status, Lead-Based Paint Disclosure, and Buyer/Seller Representation Agreements), state-approved forms (including Tennessee REALTORS® standard agreements), and brokerage requirements are met for final file review.
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Critical Contract Timelines: Proactive tracking of Tennessee standard contract deadlines, including Earnest Money / Trust Money Deposits, Inspection Period & Resolution Deadlines, Mortgage Application & Financing Contingency Deadlines, Appraisal Deadlines, Title Search & Commitment Reviews, and Closing/Possession Dates.
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Statewide Stakeholder Communication: Serving as your primary liaison with buyers, sellers, lenders, title companies, and closing attorneys to keep everyone aligned and informed.
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Milestone Coordination: Dedicated oversight of trust money delivery into principal broker or title company escrow accounts, inspection repair amendments, appraisal tracking, HOA/Condominium resale packages and review periods, and loan commitment milestones.
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Closing Prep & File Organization: Review of Closing Disclosures (CDs) / Settlement Statements (ALTA), coordination with title companies and closing attorneys, verification of required signatures, and complete file packaging for a smooth, on-time settlement.
Tennessee Transaction Coordination Expertise
Our team understands the unique mechanics of Tennessee real estate transactions, including tracking Tennessee contract contingency timelines and escrow workflows, keeping every file organized, compliant, and on schedule. Whether you are handling Nashville urban homes, Memphis residential properties, Knoxville developments, or Great Smoky Mountains vacation rentals, we provide reliable support from contract acceptance to settlement.
Statewide Reach. Local Market Expertise.
We proudly provide transaction coordination services to real estate professionals across every region of the Volunteer State, including:
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Middle Tennessee (Greater Nashville Metro): Davidson County (Nashville), Williamson County (Franklin, Brentwood), Rutherford County (Murfreesboro), Sumner County, Wilson County, Montgomery County (Clarksville).
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East Tennessee: Knox County (Knoxville), Hamilton County (Chattanooga), Tri-Cities (Johnson City, Kingsport, Bristol), Sevier County (Gatlinburg, Pigeon Forge, Sevierville).
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West Tennessee: Shelby County (Memphis, Germantown, Collierville), Madison County (Jackson).
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Upper Cumberland & Central TN: Putnam County (Cookeville), Warren County, Bedford County.
Partner with Premier TC Services to gain the dedicated infrastructure needed to optimize your business, mitigate compliance risks, and elevate your client experience.
Our Tennessee Transaction Management Services Include
Contract to Close | $499
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Review contract, addenda, disclosures, and any additional paperwork for accuracy
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Review and obtain any missing paperwork
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Open escrow, order title and ensure timely delivery
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Ensure delivery of earnest money deposit
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Ensure all contract requirements & deadlines are completed on time
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Send introductory communications to all parties
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(Via phone call, text & email)
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Full access to robust transaction management software and technology to empower you to
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do more on the go from your phone or desktop with 24/7 full access to everything you
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Complete all checklist items
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Send updates to all parties as needed
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and more...
Listing to Close | $499
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Review listing agreement documents for missing initials and/or signatures
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Introduction email sent to the seller(s) as well as introduction call
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Seller's property disclosure or Sellers condo disclosure completed + Signed
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Homeowners association or condo addendum completed + Signed
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Get any company-specific disclosure completed + Signed
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Setup photoshoot with photographer and seller
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Order sign install
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Submit listing documents to the broker for compliance for review and/or approval
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Review contract, addenda, disclosures, and any additional paperwork for accuracy
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Review and obtain any missing paperwork
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Open escrow, order title and ensure timely delivery
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Ensure delivery of earnest money deposit
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and more...
MLS Data Entry & Research Add On | $ 99
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MLS data entry form completed + Signed
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Contact HOA/Condo Association and verify restrictions, buyer application
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process and obtain documents
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Labels & orders photos in MLS
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Enter listing into MLS
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Upload disclosures documents to MLS attachments
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Write public remarks for MLS
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Input showing instructions
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Verify listing is live on MLS, Zillow, Trulia, and Realtor.com for syndication accuracy
This is an add-on service to the listing to close service. By utilizing the service, you are opting in to the listing to close service and its fee, which will be owed at closing.
Ready to streamline your real estate transactions?
Partner with Premier TC Services and get professional Tennessee Transaction Coordination support today.
407-777-2080
Let us handle the coordination so you can focus on growing your real estate business.
Frequently Asked Questions
What does a transaction coordinator do?
A transaction coordinator manages administrative, compliance, and communication tasks throughout the real estate process, from contract to close, ensuring a smooth, on-time closing so agents can focus on growing their business.
Do you work with buyer and listing transactions?
Yes. We support both buyer-side and listing-side transactions.
Can transaction management help new agents?
Absolutely. Many new agents use transaction coordinators to stay organized and learn efficient systems.
When are transaction coordination fees due?
We operate on a pay-at-close model. You only pay our fee after a successful closing. If the deal falls through, you owe us nothing.
Do you only work with TN real estate agents?
We actually support agents nationwide, including Tennessee!
Virtual Assistant (VA)
Supports general business tasks like scheduling, marketing, and admin work.
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Licensed Transaction Manager
Focuses specifically on real estate transactions, managing contracts, deadlines, compliance, and coordination to ensure smooth and successful closings.
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